On July 9, 2019, a leadership committee meeting was held with the primary purpose of reviewing community feedback and determine guiding principles for the design of the new Woodford County High School to present to the board of education. 
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Date: 09Jul2019

Time: 4:00

Location: City Hall (196 South Main Street, Versailles, Kentucky 40383)


​Agenda

1. Public Comments​
   1. There were no individual(s) wishing to make public comment when provided the opportunity.
2. Discuss board of education guidance (BG-1 construction budget=$29,575,000)
   1. ​Team discussed the BG-1 approval at the June Board meeting and that the current budget for the design and build of a new high school is 36 million with 18% soft costs included. This makes the construction budget approximately 29 million. 
   2. Team discussed the potential opportunity to increase funds through the selling of naming rights for items in the new high school. All committee members expressed this being a positive opportunity that the board of education should pursue. 
3. Committee Member Feedback on design and phasing
   1. Each committee member was asked to share out the feedback they are receiving from the groups they represent as part of the leadership team. Each committee member present shared out individually the current feedback they are receiving. 
   2. Leadership committee was in consensus that the phasing and funding discussions, in this committee, are inappropriate without having a complete design as there is no way to have accurate conversations about what can and cannot be accomplished, no visuals to present, and no hard information around the building of a new high school in Woodford County until a design is complete..
   3. Architect shared a presentation discussion changes in cost as the project has progressed (presentation linked below).
      1. Architect highlighted that increased "Phase One" costs are due to the expressed need from working teams including ensuring all teachers have their own classroom for planning, additional space for students with moderate/severe disabilities, and the department of education increasing projected building cost per square foot from $237.80 to $254.34.
      2. The architect presented the master design spreadsheet to review square footage requirements and compare the current space, KDE model program (which a new school must fall within 20% of per statute), the comprehensive high school, and projected "Phase One" program (spreadsheet attached). The spreadsheet showed that there is asquare footage from the comprehensive plan that must be reduced to meet KDE requirement. The committee in review of this made the following recommendations and was in consensus of each:
         1.  The classrooms square footage for "General Classrooms" (Math, English, World Language, Social Studies) to be 710 square feet. Architect reviewed that this is larger than current classroom space (diagram linked below).
         2. Science classrooms designed so that not all science classrooms need full lab space but each classroom has access to shared lab space. 
         3. Competition Gym in comprehensive plan seat 1800-2000.
         4. Auditorium in comprehensive plan to seat 500.
         5. Use of the more traditional "Finger Plan" in schematic design and to utilize L shaped design principles to allow for increased collaborative space in corridors. 
         6. Strong support of a "Learning Street" as hub of school in design.   ​
         7. Request that a health clinic possibility be reviewed. 
4. Finalize Core Values of design for BOE approval.
   1. Committee Reviewed all the feedback from the community forums to determine core values for design.
   2. The committee was in consensus with five core values for the design of a new Woodford County High School.
      ​Discuss next steps for design​
      1. Create learning spaces that provide students with better
         opportunities for future success.
      2. Provide a safe and welcoming environment for Students,
         Faculty, Staff and the Community at large.
      3. Ensure that each academic program receives equitable
         resources and respect.
      4. Make sure that our High School is a product of a collaborative
         process involving the people who use it.
      5. Make sure we meet the needs of Students, Faculty and Staff
         while remaining fiscally responsible.
5. Next Meeting scheduled for July 30, 2019. The meeting will be from 4:00-6:00 and be held in the Versailles City Hall meeting room in the Versailles Municipal Building on Main Street. 

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Classroom Comparison Diagram

Master spreadsheet program comparison

Architect Presentation